What this daycare sign-in sheet is for
The sign-in sheet documents arrival only. Choose the combined sign-in-and-out sheet when the same record must show both custody transfers, and use the monthly attendance sheet for a roster-level presence view.
When to use it
Set out or securely present a new sheet each service day and complete each row at actual arrival. Correct errors transparently according to policy rather than recreating times later from memory.
Who completes it
The dropping-off adult records and signs the arrival information when required. Receiving staff verify the child is in care, add staff initials, and follow up on a health or schedule note privately.
Fields included in the template
The printable form groups the work into 3 clear sections. Use the field list to compare it with your program's current packet and any official document you must keep.
Daily header
- Date and classroom or provider
Arrival log
- Sign-in entries
Daily review
- Corrections or program notes
- Closing staff initials
4 structured field groups power both this preview and the downloadable PDF.
How to complete the form
- 1
Write the service date and classroom or provider before arrivals begin.
- 2
Enter the child's name and actual arrival time at handoff.
- 3
Identify the adult dropping off and add the required signature or initials.
- 4
Keep the arrival note brief and move private health details to the proper record or conversation.
- 5
Have receiving staff verify and initial the row.
What a completed record might capture
At 8:12 a.m., Rowan's father signs Rowan in and notes pickup will be at 3:30 instead of 4:30. The receiving teacher initials the row and confirms the schedule change through the program's approved contact process.
The names and details in this example are fictional. Use factual, program-specific information on the actual form.
Common mistakes to catch
- Pre-filling arrival times
- Leaving the child marked in when staff never received the handoff
- Writing sensitive medical details on a shared sheet
- Using a nickname that does not match the roster
- Making an unreadable correction without initials
Storage, review, and follow-up
Protect the sheet from casual viewing while it is active and store completed logs securely. Follow rules for attendance, custody, subsidy, and licensing records, including how corrections and electronic equivalents must be handled.