What this daycare tuition agreement is for
The tuition agreement focuses on payment responsibility. It can accompany the broader daycare contract, which also covers service, conduct, health, scheduling, supplies, and the overall provider-family relationship.
When to use it
Review and sign it before charges begin, again when a child changes schedule or funding arrangement, and before a new rate takes effect. Give written notice and an amendment or replacement when material terms change.
Who completes it
The provider states the exact rates and policies. The financially responsible adult confirms billing and reimbursement details. Both parties retain the signed version and any later rate notice.
Fields included in the template
The printable form groups the work into 4 clear sections. Use the field list to compare it with your program's current packet and any official document you must keep.
Tuition setup
- Child, payer, and service schedule
- Tuition amount and billing period
- Deposit and application or refund terms
- Due date and payment methods
Fees and adjustments
- Late fee and returned payment
- Absence, provider closure, and vacation
- Subsidy or reimbursement responsibility
Changes and ending care
- Rate-change notice
- Termination, credits, and final balance
Agreement
- Parent or payer signature and date
- Provider signature and date
11 structured field groups power both this preview and the downloadable PDF.
How to complete the form
- 1
Identify the child, responsible payer, care schedule, tuition amount, and billing period.
- 2
State deposit purpose, due date, accepted methods, late fee, and returned-payment handling.
- 3
Explain charges or credits for absence, closure, family vacation, and provider vacation.
- 4
Describe subsidy or reimbursement responsibility, rate-change notice, and final balance at termination.
- 5
Check consistency with the contract, sign, date, and distribute matching copies.
What a completed record might capture
The agreement states $___ per week for four scheduled days, due Friday for the following week. It identifies an applied enrollment deposit, electronic and check payments, closure and vacation treatment, subsidy shortfall responsibility, 30-day rate-change notice, and final payment timing.
The names and details in this example are fictional. Use factual, program-specific information on the actual form.
Common mistakes to catch
- Leaving it unclear whether tuition is paid ahead or after care
- Calling every upfront amount a refundable deposit
- Charging a fee not disclosed in the agreement
- Failing to explain subsidy delays or family balances
- Using a rate notice that conflicts with the contract
Storage, review, and follow-up
Keep the signed agreement, invoices, receipts, rate notices, subsidy statements, credits, and collection records for applicable contract and tax periods. Preserve records for any open balance or dispute.
This generic agreement is not legal or tax advice. Fee, deposit, consumer, subsidy, notice, collection, and contract rules vary; obtain local review.